To add a new box to archives, fill out all fields on this form Box Number (supplied by the online system) Contact Name * Phone Number * Email * @bendigoadelaide.com.au Confirm email * @bendigoadelaide.com.au Enter your department/branch number * Enter your department/branch name * Enter a short description of the box contents (40 characters) * Enter earliest day of vouchers/ documents in the box* Enter latest day of vouchers/ documents in the box* Disposal schedule (On your authorisation, the box will be destroyed) * 02 Years - Branch Registers, Payroll Returns/Timesheets 07 Years - Customer Records: Cancelled Customer Records, Applications, TDA instruction/release forms, Loan Drawdown, Periodical Payments, POS 07 Years - Daily work: Transaction Records/Vouchers/Teller balance forms, Bank Cheques, ATM Balance Records & Seal Register 07 Years - Finalised Loan Files (Closed/Discharged), Cancelled Credit Cards, Expired Account Alteration Forms or Power of Attorney records 10 Years - KYC/AML records for Closed Accounts or Discharged Loans 37 Years - Un-Expired Loan Records, (open at time of archiving) Never - KYC, Application & Consents, Alteration Forms for open Accounts/Loans (Inc. Credit Cards) Never - Adelaide, NMMC, Third Party or Victorian Securities Commission Loan Files 05 Years - Corporate Financial Records: Income & Expenditure, GST, Fringe Benefits, Capital Gains (Inc. calculations & working papers) 07 Years - FSR Records (Consents, Financial Advice, Compliance & Monitoring) 07 Years - Non-Current Employee Records, Corporate Financial Records: invoices, receipts, money orders, bills of exchange, cheques, vouchers, Payroll Tax, Stamp Duty 10 Years - WHS Records, Intellectual Property, All other Committee Minutes, Superannuation Management Records Never - Corporate/Member Registers, Board & Compliance Committee Minutes, Bank Publications (Inc. Policies (by Policy Owner only)) 02 Years - [Provide a Summary/List of Box Contents in Description fields] 10 Years - [Provide a Summary/List of Box Contents in Description fields] Never - [Provide a Summary/List of Box Contents in Description fields] Enter a long description of what is in the box, for example a list of file names and numbers Check all details and if correct click ADD to submit order. This will print a copy of this page (to include inside box)
